P.T.O BY-LAWS


THESE BY-LAWS INCLUDE REVISIONS AND/OR AMENDMENTS MADE UP TO AND INCLUDING THROUGH OCTOBER 2000.

ARTICLE 1 – TITLE

The name of this Organization shall be known as the Knowlton Township Parent-Teacher Organization (PTO).

ARTICLE 2 – PURPOSE 

Section 1 – To bring home and school into closer contact so that parents, teachers and administration may cooperate intelligently in the education of the students. 

Section 2 – To disseminate objective and clear information at meetings with regard to the programs, both curricular and extra-curricular and policies of the school as well as the problems and safety experienced by the students, staff and parents. 

Section 3 – The organization shall be non-commercial, non-sectarian and non-partisan. 

ARTICLE 3 – MEMBERSHIP                                                                                                              Back to top

Section 1 – Membership is for one year from October 1 through September 30.

Section 2 – Membership shall be made available to the community, parents and teachers who subscribe to the objectives of the P.T.O., annually and in accordance with the current $5.00 membership fee.  

Section 3 – One must be a member in order to hold an elective position or vote on business matters. 

Section 4 – Members shall be accepted at any time during the year in accordance with Section 1 of the Article.  

ARTICLE 4 – OFFICERS, ELECTION AND DUTIES                                                                     Back to top 

Section 1 – The Executive Officers of the P.T.O. Executive Board shall be President, Vice-President, Secretary and Treasurer.  Also included as Officers will be those persons chairing and/or serving on various Executive Committees.  These Executive Board officers shall be elected for a term of one year.  The term of office, if unopposed, may not exceed three successive terms of the same position. 

Section 2 – At the March Executive Board Meeting the President shall appoint a chairperson for the Nominating Committee.  The Chairperson shall be appointed from the Executive Board.  

Section 3 – The Nominating Committee shall consist of five members from the following groups: Executive Board (Chairperson), teaching staff and membership at large.                                             

Section 4 – The Committee shall present the slate, which consists of President, Vice President, Secretary, and Treasurer and those persons running for positions on the Executive Committee(s) at the regular March meeting at which it will be let open to nominations from the public. 

Section 5 – The slate will be voted on by the membership at large at the regular April meeting.  If any part of the slate is challenged, voting shall be by ballot.  If no challenge occurs, voting will be by show of hands. 

Section 6 – New Officers shall be sworn in at the end of the regular April meeting.  The term of office shall run from June 30 to June 29. 

Section 7 – Vacancies occurring in the Officers’ positions shall be filled by the President with the approval of the Board, until a suitable replacement can be found.  For the remainder of the unexpired term. 

ARTICLE 5 – EXECUTIVE POSITIONS/FUNCTIONS                                                                   Back to top

 Section 1 – Officers

President – The President shall preside at all meetings of the organization and of the Board and shall be an ex-officio member of all committees.

Vice President – Shall be responsible for overseeing matters of the organization in the absence of the President.

Secretary – Shall keep records of all meetings of the Board and organization, preserve a copy of all committee reports, maintain all necessary correspondence

And notices, and maintain records of attendance at Board meetings.

Treasurer – Shall receive all funds for the organizations, keep accurate records, receive and pay bills upon board approval.  Books of the organizations must be audited at least once a year.

Activities Chairperson – Shall organize and solicit volunteers for all activities pursued by the organization.

Activity Committee Members (vary in numbers) shall assist the Activities Chairperson with their duties.

ARTICLE 6 – Executive Board                                                                                                        Back to top

 Section 1 – All Officers shall deliver to their successors at a joint meeting held in June all official material concerning the activities of their office.  A proposed budget shall be prepared prior to the first public meeting of the organization at the beginning of the school year.

Section 2 – Matters of urgency may be decided by the majority of elected officers, known as the Executive Board.

Section 3 – The Executive Board shall consist of the Officers of the organization, Chairpersons of the standing committee, and the School Administrator or his/her representative.

Section 4 – The Board shall coordinate all activities of the organization.

Section 5 – Meetings of the Board shall be held as needed.

Section 6 – A simple majority of the Board shall constitute a quorum.

Section 7 – Attendance at the meetings is required.  If a member has missed three consecutive meetings, the Committee may consider his/her replacement.

ARTICLE 7 – GENERAL MEETINGS                                                                                                    Back to top

Section 1 – Meetings may be held at the Executive Board’s discretion.

Section 2 – Voting shall be by a simple majority of the members present.

Section 3 – Meetings shall be governed by Parliamentary Procedure as dictated by Henry M. Robert.

 

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